Project Manager Job Specification
The purpose of this job is to manage the organisational projects using the appropriate Project Management methodologies.
Structure the business case for the project concepts identified and conduct general cost/benefit analysis, if required.
Develop a project charter and establish a high-level roadmap to deliver on the project vision.
Develop a detailed project plan using approved project management methodologies and processes.
Drive the performance of the project, provide active management of project components/work streams and resolve project quality and design issues.
Manage the project constraints to ensure quality delivery on time and within budget
Integrate the various design components of the project (process, people, technology dimensions).
Apply the organisations project and business analysis methodologies and practices in an appropriate manner.
Empower project stakeholders through project information and feedback to make judicious project decisions at Steering Committee level.
Provide a single point of focus for all project issues, governance, escalation of risks and consideration of alternative project options.
Monitor, control and communicate project progress using the reporting standards (status reports, etc)
Establish mechanisms to assess the eventual realisation of benefits committed to in the business case.
Ensure efficient management of project resources
Monitor project risks and establish prevention and mitigation procedures, as required.
Perform project close out activities
Ensure that all aspects of a project are managed visibly including the following methodologies and deliverables: project management, change management, system development life cycle and business analysis.
Recommends project/ programme governance structure.
Recommends the PMO standards/methodology.
Manages, project teams, reviews and quality assures work of team/ Co-ordinates steering committee activities in consultation with Sponsor.
Engages with multiple and diverse stakeholders so that expectations are managed and the project is delivered successfully.
Manages external service providers.
Delivery and success
Directs, controls and enhances resources to produce operating results and meet specific objectives and deliver agreed results
Manages workflows and plans
Ensures clarity around accountabilities
Performance is actively managed
Coaches and counsels staff
Inspires and motivates staff to deliver results
Provides staff with technical guidance
Supports the development and career growth of staff, including input into the priority development needs of staff
Planning and organizing
Directly plans and reports on units outputs; Identifies any possible deviations and problems which will affect output and develops and implement alternative plans
Manage allocated resources to ensure effective and efficient delivery
Makes recommendation on resources and budgetary requirements for annual planning purposes
Controls costs through effective management of principle business or operating process variables
Governance, Risk management, compliance
Ensure compliance with code of conduct, policies. procedures and legislative requirements
Provides input into budget for the department and organizational policies
Education, Skills and Experience
An undergraduate university degree is essential
Postgraduate qualification in project management
Minimum six (6) years of broad-based information systems and business experience
Minimum six (6) years of project management experience
Minimum six (6) years of demonstrated management/supervisory experience in systems development/integration
+3 years experience in middle management role
Business analysis experience desirable
Strong PC skills including Microsoft Project, Microsoft Excel, Microsoft Word
Ability to organise, delegate and leverage resources to accomplish objectives
Excellent time management skills.
Management skills including financial and accounting operations management and program/project management skills and experience.
Professional development skills such as oral and written communications, personal credibility, teamwork and collaboration, work planning, and estimating.
Strategic skills such as business diagnosis and assessment, business case development
Supervisory skills and the ability to leverage support from other parts of the organisation.
Manage relationships with suppliers and subcontractors. Monitor their progress and adherence to the contract.
Ensure that the project team follows all quality assurance processes, including periodic reviews and transitions.
Accredited certification in project management an added advantage
PMP preferred certification an added advantage