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SW SECURITY SOLUTIONS SA PTY LTD

Chief of Staff

Johannesburg, Gauteng, ZA
FULL TIME

Company: SW SECURITY SOLUTIONS SA PTY LTD

Category: Management Occupations

Published on 2022-05-23 14:44

At the SW Group of Companies, weve experienced a wonderful period of growth as the direct result of increased efficiency and productivity. To continue on this trajectory, were searching for a highly qualified chief of staff to work closely with our executive team. From day one, the chief of staff will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. The ideal candidate will have proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.

Objectives of this Role

  • Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads
  • Assist and communicate with executives in decision-making, program management, and initiative implementation
  • Review, design, and execute on improvements to organisational structure, find knowledge and skills gaps and help address them
  • Improve current processes and coordinate organizational procedures for optimized efficiency and productivity

Daily and Monthly Responsibilities

  • Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning
  • Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
  • Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects
  • Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications
  • The Chief of Staff is not only responsible for improving the efficiency of the business but managing the time of the executive leader. They use skills in organization and planning to prioritize tasks, set meetings and diffuse work conflict without bringing it to the attention of the executive leader.
  • Manage the Chief Executives schedule, including scheduling meetings and planning travel
  • Assist the executive team members to determine and prioritize business strategies based on their schedules

Skills and Qualifications

  • Degree in Business Administration or similar field
  • 7+ years in a business or executive management role
  • Proven experience organizing and directing multiple teams and departments
  • Excellent communicator in written and verbal form
  • Extremely versatile, dedicated to efficient productivity
  • Experience planning and leading strategic initiatives

Preferred Qualifications

  • Experience with data analysis
  • Experience with budget management
  • Highly numerate
  • Working knowledge of SA Commercial Law, Contract Law and Labour Laws
  • Consulting experience with a focus on operations management
  • Proven success in a project coordination role
  • Nimble business mind with a focus on developing creative solutions
  • Strong project reporting skills, with a focus on interdepartmental communication
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